The Middle East Association for Pharmaceutical Professionals (MEAPP) Privacy Policy
MEAPP is committed to protecting and respecting your privacy. As a membership organisation, the processing of members personal data is required in order for us to pursue our legitimate interests. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
This Privacy Policy applies to the personal data of MEAPP members, website users, prospective MEAPP members, suppliers, attendees to MEAPP events and other people who may contact us to find out more about MEAPP or Pharmaceutical Medicine.
This policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
This policy will be updated from time to time, in line with changes to the laws or regulations, MEAPP systems, processes and procedures, so please check this page occasionally to ensure you are aware of any changes.
When you request a service from us, for example when you apply for membership, training or examinations, we need to collect information about you. We will only ask for details that are necessary for providing you with the services you have requested. In addition, where appropriate and in accordance with regulatory or legal requirements, we may also collect information related to your gender, diversity information or details of your fitness to practice medicine and/or professional conduct.
We will process any of your personal data in accordance with our obligations under applicable data protection laws and regulations, for the following reasons: to provide you with the services you have requested; to comply with applicable laws and regulations; for administrative purposes; to assess enquiries; and to provide you with information about us and our services. If, at any time, you do not wish to receive further information about us and our services, contact us at admin@meapp.org.uk
MEAPP Membership
To provide the range of membership services for you, we need to process certain information about you such as your name, contact details, qualifications, date of birth and workplace. We will also collect your banking details to process subscription fees or training charges if you have opted to pay via direct debit.
Pharmaceutical medicine training and qualifications
If you are in training and/or working towards an MEAPP certification we need to collect and use information about you, or individuals at your organisation, to provide you with services such as:
- examination entry
- providing you with access to training
- monitoring your progress through training
- providing you with support in your training programme (or assisting another organisation to do so)
- notifying you of content provided by us which is likely to be relevant and useful
Event attendees
When you book on to an MEAPP event we need to collect and use information about you for the purposes of event administration. Your name, organisation and job title may be printed on a name badge or delegate list made available during the event to other delegates, exhibitors and sponsors. We may take photographs during an event for use in publications and/or social media. We will make it clear when we plan to take photographs, so if you don’t want your photograph being used in this way, let a member of MEAPP administration or event organising team know.
Training attendees
When you book on to an MEAPP training course we need to collect and use information about you for the purposes of course administration. For in person courses your name, organisation and job title may be printed on a name badge or delegate list made available during the course to the trainer and other delegates. For online courses, if the trainer is operating the online platform, your name and email will be provided to allow access to the online platform.
MEAPP research and surveys and public consultations
When you contribute to an MEAPP research project or survey we may need to collect and use information about you such as your name and contact details. We use members’ contributions to inform specific projects, but we will not share your contribution more widely, either within MEAPP, or externally, without your express permission.
When you contribute comments or evidence to a public consultation, via MEAPP, we will not disclose your personal details to a third party. However, you should be aware that your comments may be shared, potentially verbatim, in the public domain, so personally identifying comments should be avoided.
Prospective members and enquirers
If you are enquiring about how to become a member of MEAPP or looking for information about a career in pharmaceutical medicine we need to collect and use information so that we can supply such information directly to you by post, email or telephone.
Suppliers
We need a small amount of personal data from our suppliers such as contact details of relevant individuals for the purposes of administering contracts. We also need other information such as bank details so that we can pay for the services provided (if this is part of the contractual arrangements between us).
How do we collect your personal data?
There are two main ways in which we collect your personal data, either directly from you or from third parties. You may provide personal data to us in a number of ways. These may include:
- directly via our website (www.MEAPP.org.uk) by entering your details through the MEAPP members area
- providing information via on-line forms, surveys or questionnaires
- collecting your data through a contractual or commercial relationship with you e.g. for membership subscriptions or attending an event
- via a form which could be online as part of our website or a form provided to us as hard copy or electronically, for example an application form as part of the membership registration process
- emailing your CV to us as part of an application process or to apply for a voluntary appointment
Personal data may be given to us through another organisation with which you have registered and we may be required to process that data to fulfil services that you expect of us. This could include one of the following:
- via a regulatory body such as the Ministry of Health, Medical Syndicate.
- via another authorised body with whom joint education or professional development takes place
- via organisations with whom there is a sharing of registration for events or activities
How is your information used?
We will process any of your personal data, in accordance with our obligations under applicable data protection laws and regulations, for the following reasons:
- to provide you with the services you have requested
- to comply with applicable laws and regulations
- for administrative purposes
- to assess enquiries
- to provide you with information about us and our services
Who do we share your personal data with?
We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data to comply with any legal obligation, or to enforce or apply any agreements; or to protect the rights, property, or safety of MEAPP, or others. This includes exchanging information with other companies and organisations to comply with statutory regulations as well as with those organisations with whom you and we have reciprocal agreements for providing services for education or professional development.
We will also pass your information to our third-party service providers, this includes our accountants, auditors and IT support provider. Where we use third-party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.
Protecting your data
We will take all appropriate technical and organisational steps to protect the confidentiality, integrity, availability and authenticity of your data, including when sharing your data within our organisation and with authorised third parties.
How long is the information retained for?
We hold your personal information only as long as necessary and in line with our Data Retention Policy, which can be viewed on request.
We will only retain your personal information for a limited period of time. This will depend on a number of factors, including:
MEAPP has a Data Retention Policy to ensure that personal data processed for any purpose(s) shall only be kept for as long as a business process requires or to fulfil legal obligations to record keeping, depending on which is the longest.
Other websites
Our website contains links to other websites. This privacy policy only applies to our website so when you link to other websites you should read their own privacy policies.
Contacting you
We will make appropriate contact with you to provide the agreed services. We will also contact you for marketing purposes where we believe you may have a legitimate interest in the information we are providing. You have a right at any time to stop us from contacting you for marketing purposes and you can change your marketing preferences at any time by emailing admin@meapp.org.uk.
Our contact details
- Name: The Middle East Association for Pharmaceutical Professionals (MEAPP)
- Address: Hamilton House, Mabledon Place, London, WC1H 9BB, United Kingdom
- www.meapp.org.uk
E-mail: admin@meapp.org.uk
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at admin@meapp.org.uk.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Media enquiries
Head of Policy & communication
media@meapp.org.uk
Membership enquiries
Events & Membership Manager
membership@meapp.org.uk
